Please share the following details
🎉 Carolyn’s Birthday Planning Brief
We’re excited to help you plan an unforgettable celebration! Since the venue and catering are already arranged, we’ll focus on all other aspects to make the event seamless and memorable.
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1. Basic Info
Confirmed Date of the Event
Timing
Start/end time
Confirmed Location
2. Guest Details
Estimated number of guests
10
200
Any children attending?
Yes
No
How many children attending?
1
30
3. Budget
Confirmed budget for venue and catering
Total budget for your celebration
incl. venue, entertainment, decoration, vendors, etc.
4. Event Style & Atmosphere
What should the celebration feel like for the birthday person and guests?
e.g. sentimental and personal, high-energy with dancing, stylish and curated, whimsical and playful
Do you have a specific theme or concept in mind?
e.g. 90s party, masquerade, tropical, boho, white party, black tie, etc.
Are there specific colours, materials, or aesthetics you’re drawn to?
Feel free to share mood boards or Pinterest links if available
Would you like us to organise a surprise element? If yes, please specify
e.g. video message, performance, appearance of a guest, toast
No
Yes, please specify
Are there any cultural traditions or personal rituals you'd like to include?
No
Yes, please specify
Are there any mood boards or visual references you'd like to share?
No
Yes, please specify
5. Entertainment & Activities
What does the birthday person love?
Live music, dancing, games, creative activities, performances, etc.
Would you like help arranging any of the following?
DJ or Live Band
Interactive Entertainment (e.g. games, performers, host)
Custom Experiences (e.g. cocktail bar, photo booth, flower bar)
Speeches or program planning
Lounge or dance area setup
Other (please specify)
*Select one or more options
6. Vendors & Services Needed
Which services would you like support with?
Full event coordination
Day-of event coordination only
Guest logistics (transport, RSVPs, etc.)
Styling & decor (florals, furniture, lighting)
Entertainment sourcing & management
Photography / Videography
Guest gift bags or party favors
Other (please specify)
*Select one or more options
7. Other Details
Any specific moments or experiences you want included?
Anything you don’t want or want us to avoid?
Any other notes or priorities we should keep in mind?
Thank you for sharing your vision.
Once we receive your completed brief, we’ll get back to you with a concept proposal, timeline, and next steps. We can’t wait to help bring this celebration to life!
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